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Project Management
Users and Permissions

Users and Permissions

You can invite members to your project in Glean to allow them to query and explore data. You can use roles to limit the actions a user can take - it probably makes sense to start people with lower levels of permissions across the board and increase as you realize they need more advanced permissions.

All users in your project will be able to view data in your project, but only owners can add additional members and only editors can change data models.

It's a best practice to only allow analysts and analytically-inclined members of your team to edit data models. See Data Modeling Best Practices

Add a user

Direct link to your Glean user list (opens in a new tab)

  1. Go to the People (opens in a new tab) page using the link in the project dropdown.

  2. Click Users.

  3. Click + Add User.

  4. Fill out the form and click the submit button: Add User

    • Email: Email to send the invite to. Projects can be setup to only allow email addresses on your domain (eg. only emails ending in @yourcompany.com).
    • Full Name: User's display name. They can change this themselves at any time.
    • Role: The user's role (see below).

  5. The invited user will receive an email with an invite link. The user can then either create a username and password or use Google authentication to login.

Default system roles

There are four roles in Glean with increasing levels of permissions.

RoleDescription
OwnerOwners can manage members in a project and manage data connections and manage data connection credentials.
EditorEditors can manage data models, both creating and editing existing data models.
CollaboratorCollaborators can interact with shared views, query data sources, explore data and create new saved explorations.
ViewerViewers can interact with shared views, query data sources, and explore data.

Modifying roles

Limitations— Roles are limited today in Glean to two main functions: 1) governing which actions can be taken such as creating saved explorations and editing dashboards; and 2) governing access to data models. If you do not have access to read data from a data model, then saved explorations for that data model will not work. Today, it is not possible to remove access from a specific saved exploration independently from a data model.

Glean uses role based access control to allow users to do specific actions within Glean. You can assign default roles, configure data access and limit which actions specific users can take inside of Glean.

  1. Navigate to the People page using the link on the left sidebar.
  2. Click Roles.
  3. Click the pencil ✏️ icon next to the role you want to modify.
  4. You can edit the role name and description in the main role page.
  5. To edit a permission, again click on the pencil ✏️ icon to edit a permission rule.
  6. Here you can modify the permissions and resources associated with the permissions.
Invite LinksSingle Sign On